Privacy policy
Last updated Draft
This is a draft. It describes how Akaunty intends to handle your data and will be replaced by the reviewed policy before launch.
The short version
- Your books are yours.
- We keep them so you can use them, nothing more.
- We don’t sell data.
- Not your account details, not your records.
- Analytics stay out of your numbers.
- No amounts, names or contact details, ever.
- Every organization is sealed off.
- Isolated at the database level, not just hidden in the app.
What we collect
Only what it takes to run your books. Here is each kind of data, why we keep it and who can see it.
- Account detailsName, email address, sign-in and two-factor settings
- Why we need it
- To sign you in and keep your account secure
- Who can see it
- You
- Financial recordsAccounts, transactions, invoices, bills, contacts and attachments you add
- Why we need it
- To keep your books and produce your reports
- Who can see it
- Members of that organization, by role
- Activity historyWho created, changed, posted or voided a record, and when
- Why we need it
- To give your organization a reliable audit trail
- Who can see it
- Members of that organization, by role
- Product usageCookieless events such as “organization created”, with no financial content
- Why we need it
- To understand which features help and improve them
- Who can see it
- The Akaunty team, in aggregate
- Messages to usWhat you write when you contact us
- Why we need it
- To answer you
- Who can see it
- The Akaunty team
| Data | Why we need it | Who can see it |
|---|---|---|
| Account detailsName, email address, sign-in and two-factor settings | To sign you in and keep your account secure | You |
| Financial recordsAccounts, transactions, invoices, bills, contacts and attachments you add | To keep your books and produce your reports | Members of that organization, by role |
| Activity historyWho created, changed, posted or voided a record, and when | To give your organization a reliable audit trail | Members of that organization, by role |
| Product usageCookieless events such as “organization created”, with no financial content | To understand which features help and improve them | The Akaunty team, in aggregate |
| Messages to usWhat you write when you contact us | To answer you | The Akaunty team |
How we use it
To run the service, keep your books, secure your account and improve the product. When we look at how Akaunty is used, we look at events and pages, never at the contents of your records. Our analytics don’t use cookies; the cookie policy lists the few cookies and browser storage Akaunty does use.
What we never do
- Sell your data, or share it for advertising.
- Send amounts, names, contact details or other financial content to analytics.
- Let one organization see another organization’s records.
Who can see your books
Only the people you invite to an organization. Each member has a role: owner, admin, accountant, member or viewer. Roles decide who can see and change what. If you belong to several organizations, each one keeps its own members and roles.
How we protect it
- Data is encrypted in transit and at rest.
- Each organization’s data is isolated at the database level, so a request for one organization can’t read another’s.
- You can turn on two-factor authentication for your account.
- Posted entries can’t be silently edited or deleted, and changes are kept in an audit trail.
Your choices
You can update your account details or delete your account at any time.
Changes to this policy
If we change how we handle your data, we’ll update this page and the date at the top.
Contact
Questions about your data? Write to hello@akaunty.com.